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    05 / 12 / 2015

    3 Key Benefits of Reducing Spreadsheets in Finance

    More great content from Intacct's View from the Cloud Blog:

    The results are in - it's time to replace spreadsheets with software designed for and devoted to finance activities.

    Spreadsheets have their uses for personal productivity and ad hoc analyses, but they can also become a barrier to effective finance processes for growing midsize companies when used inappropriately.
    Oftentimes, spreadsheets are error-prone, putting finance teams and entire businesses at risk. In fact, Ventana Research found that one-third (35%) of enterprise companies reported discrepancies in their most important spreadsheets.
    With these challenges in mind, opting for a dedicated accounting solution can not only save time and money, but also alleviate the risk of errors by automating steps, simplifying reporting, and streamlining core activities. Software-driven processes also provide continuous access to business performance information in real-time which helps organizations respond to market changes faster, drive growth, and improve customer satisfaction.
    While there are many ways that replacing manual spreadsheet-based tasks can improve finance department productivity, Ventana Research identified three primary areas where better accounting tools can save substantial time.
    #1 - Revenue Recognition
    Companies that face complex revenue recognition requirements are particularly vulnerable to spreadsheet complications. The process of recognizing revenue for physical goods is relatively straightforward, but intellectual property and other types of services are not nearly as simple to control via spreadsheets. Spreadsheet-based processes are relatively inflexible when tracking changes and overseeing the elements of every contract and their attributes (such as dates, status, billing, and payments). Additionally, in the event the contract details change, it’s difficult to ensure that spreadsheets stay up-to-date and accurate.
    On the other hand, financial management and accounting software offers the ability to collect, track, and update ever-changing contract details seamlessly from a central location to avoid confusion and mistakes during revenue recognition. This automation is also crucial for growth as finance departments start to process larger amounts of data and generate more reports... more

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